How to Collect School Fees Online — UPI, Razorpay & GST Guide

How UPI QR fee collection works

UPI is the most cost-effective way for schools to collect fees online. Since UPI payments carry zero merchant charges, schools receive 100% of the fee amount. The flow is straightforward: the school generates a UPI QR code with the fee amount, the parent scans and pays, then uploads the UTR (transaction reference) number for the school to verify and confirm.

In E-CampusBridge, the entire UPI flow is built into the platform. When a school admin opens the fee collection page, they can generate a dynamic UPI QR code for any fee structure. The QR code contains the school's UPI ID, the exact amount, and the parent's reference — no manual calculation needed.

• Step 1: School admin selects the student and fee structure in the dashboard
• Step 2: System generates a UPI QR code with the exact amount and school UPI ID
• Step 3: Parent scans the QR with any UPI app (GPay, PhonePe, Paytm, etc.)
• Step 4: Parent enters the UTR number in the payment confirmation form
• Step 5: School admin reviews and approves the payment — receipt auto-generated
• Step 6: Parent receives a GST-compliant receipt via email and in-app notification

Razorpay integration for instant payments

For schools that want instant payment confirmation without manual UTR verification, Razorpay is the better option. Razorpay supports credit cards, debit cards, net banking, and UPI — all in one checkout. Payments are confirmed instantly, and the school's fee records update automatically.

E-CampusBridge uses Razorpay Route for split payments — the school receives 95% of the fee amount directly, and the platform retains a 5% commission. This eliminates the need for manual settlement and ensures schools get their money quickly.

• Parents pay via card, net banking, or UPI through a secure Razorpay checkout
• Payment is confirmed instantly — no manual UTR verification needed
• Razorpay Route auto-splits: 95% to school, 5% platform commission
• Full refund support if a payment needs to be reversed
• Webhook integration ensures records sync even if the parent closes the browser

GST-compliant receipts and invoices

GST compliance is built into E-CampusBridge's fee collection system. For each fee type — Tuition, Hostel, Transport, Library, Lab, Exam, Other — schools can configure whether GST applies, the applicable rate, and the HSN/SAC code. Tuition fees for recognized schools are typically GST-exempt under Section 11(1) of the CGST Act, but hostel and transport fees may attract 18% GST.

When a parent pays, the system auto-computes GST based on the school's state code. Intra-state payments get split into CGST (9%) + SGST (9%), while inter-state payments show a single IGST (18%). Every invoice is generated as a downloadable PDF with full GST details, HSN/SAC codes, and the school's GSTIN — ready for audit.

Setting up online fee collection with E-CampusBridge takes under an hour. Register for a 14-day free trial, configure your UPI ID and fee structures, and start collecting payments the same day.